Simplifying Safety Compliance in Healthcare Facilities

Hospitals and healthcare facilities operate under some of the most rigorous safety regulations in the built environment. Compliance with NFPA 101 (Life Safety Code), NFPA 99 (Health Care Facilities Code), and additional state and local requirements is critical — not only to protect patients and staff, but also to maintain accreditation. Inspections by The Joint Commission, DNV, and CMS, along with surprise audits from local Authorities Having Jurisdiction (AHJs), require facilities to demonstrate compliance through clear, consistent documentation.

These inspections cover a wide range of safety elements — from smoke compartmentation and fire door integrity, to suppression systems, evacuation routes, and barrier maintenance. For teams responsible for large hospital campuses or multiple facilities, the challenge isn’t just performing inspections, but capturing and maintaining standardized, audit-ready records across every site.

To meet these demands, many healthcare organizations and life safety consultants are turning to digital platforms that streamline data capture, standardize documentation, and provide real-time oversight. Among these solutions is PlanRadar, a leading building compliance and inspection platform. It offers a more transparent, efficient way to manage compliance — reducing the administrative burden while improving accuracy and responsiveness.

It's adaptable to capture data on any technical compliance requirements and generates final reports in seconds. PlanRadar enables customers to cut down time spent on post-inspection reporting, freeing up resources to spend more time at the jobsite.

Key Components of Streamlined Compliance Offered by PlanRadar

●Standardized assessments — Pre-set forms guide on-site teams to capture compliance data in structured formats aligned with NFPA, AHJ, and CMS requirements.
●Flexible for evolving regulations - If regulations change, simply adapt PlanRadar to fit new requirements. Forms and templates can be easily adjusted as codes change, without disrupting workflows.
●Real-time, on-site logging — Mobile functionality allows teams to log issues instantly right from the healthcare facility, with photo evidence and on-plan location tagging. This reduces delays between inspection and documentation and provides a visual overview of where issues need resolving throughout the facility.
●Reduced post-site reporting — On-site logging allows teams to generate final reports at once, saving significant administrative time.
●Centralized oversight — With all findings visible on one platform, project managers can oversee quality standards, easily prepare for senior reviews, and ensure accountability.
●Audit-ready records — A structured digital archive of inspections, reports, and decisions helps show compliance and enables rapid response to regulatory requests.

By automating routine tasks, platforms like PlanRadar free teams to focus on what matters: quality and safety.

Real Stories: How Healthcare Teams Are Streamlining Compliance

Enhancing Life Safety Surveys at Orlando Health

At Orlando Health, inspection teams required a more precise and agile way to document life safety findings across complex hospital environments. By integrating life safety drawings directly into PlanRadar, teams could navigate hospital floors in real time and log survey findings with pinpoint accuracy.

“PlanRadar has become a game changer for us,” said Chris Cammarata, controls and instrumentation manager at Orlando Health. “The ability to add the life safety drawings of our hospitals as plans in the program has allowed us to walk our physical floor locations in real time during our surveys. Creating tickets using the plan position lets us document and complete survey findings with pinpoint accuracy.”

The result: stronger audit preparedness, streamlined survey workflows, and faster issue resolution across healthcare facilities.

How SenezCo Improved Compliance Efficiency

SenezCo, a fire science and engineering firm, uses PlanRadar for healthcare and energy projects, conducting detailed surveys aligned with industry-specific codes. Traditionally, engineers would spend several days after site visits compiling notes and photos into client reports. With PlanRadar, they now capture all required data on-site using custom forms tailored to regulations and their customer’s standards — significantly reducing post-site work.For healthcare compliance surveys in particular, PlanRadar helps SenezCo maintain consistent, accurate documentation while enabling quick report generation. This shift has not only lowered administrative overhead but also allowed the team to take on more projects without increasing headcount.

“By capturing data directly on-site and generating reports in half the time, PlanRadar helped optimize our workflow.”

Scaling Compliance with RTM Consultants

RTM Consultants, specialists in life safety compliance for healthcare facilities, faced growing demand but lacked the staffing capacity to scale. With PlanRadar, they streamlined both inspection and reporting processes — reducing reporting time drastically.

This efficiency gain has allowed RTM to increase project capacity without hiring additional team members. PlanRadar also supports RTM’s internal quality assurance processes and has proven easy to adopt, even for senior staff.

“With PlanRadar, we reduced reporting time from up to five days to just two or three,” said Josh Fowler, Project Manager at RTM Consultants. “That gives us bandwidth to take on more projects without hiring — which is critical in a tight labor market. Even our senior staff in their 60s picked it up right away — the onboarding was simple and intuitive.”

Additional Level to On-Site Documentation

An advancement to the key components is PlanRadar’s SiteView feature, which enhances the core safety compliance capabilities by offering 360° reality capture of the field. By using a helmet-mounted camera during routine site walks, teams can capture high-resolution imagery that’s automatically mapped to floor plans through an AI-powered platform. This allows surveyors and stakeholders to revisit the exact conditions of a space remotely — ideal for complex healthcare facilities where not every party can be on-site.

Why Going Digital Is the Simplest Way to Strengthen Compliance

Healthcare teams already manage complex environments and demanding workflows — adopting digital tools shouldn't make things harder. PlanRadar is designed to be easy to use, even for teams with little to no tech experience. Many customers move from paper-based processes to digital forms in just a week, without changing how they work.

Rather than disrupting established workflows, PlanRadar lets teams replicate existing inspection and reporting processes using structured digital templates. This not only improves consistency and accuracy but also speeds up reporting and reduces admin time.

By capturing data in a standardized format and keeping all information in one place, healthcare teams can ensure documentation is consistent and accessible — helping them stay ready for audits and meet evolving compliance requirements with confidence.

David Homola, General Manager, PlanRadar US

David Homola brings a wealth of international expertise in real estate, construction and civil engineering to his role as US General Manager for PlanRadar, a leading platform for field management in construction, facility management and real estate projects. He is responsible for driving the company’s growth, overseeing market expansion, and shaping its strategic direction in this critical region.

Since joining PlanRadar over five years ago, David has held key leadership roles, including Regional Manager for the UK and Western Europe, where he successfully spearheaded initiatives to strengthen the company’s market presence.
David holds a degree in Political Science from the University of Vienna. He later honed his expertise in IT and engineering, paving the way for a dynamic career in sales and business development. His diverse background and strategic vision have been instrumental in PlanRadar’s global success.